Office Administrator

Monrovia, Montserrado, Liberia Full-time

About GiveDirectly:

GiveDirectly (GD) aims to reshape international giving -  and millions of lives - by allowing donors to provide capital grants directly to the world’s poorest. The Brookings Institution estimates that $70B of cash transfers would be required to eliminate the poverty gap; the aid sector currently spends $135B each year, much of which is spent on evidence-free interventions. GiveDirectly wants to change that, establishing a benchmark as Vanguard did for the financial industry (i.e., index fund), and in the process accelerate the end of extreme poverty.

GD has reached over 100,000 households (benefiting ~500,000 individuals) since launching in 2011 and has been celebrated as one of the most innovative non-profit companies by Fast CompanyThe Guardian writes “GiveDirectly…has sent shockwaves through the charity sector", while the New York Times Magazine adds “the beautiful thing about GiveDirectly’s approach is that it lets people devise their own path out of poverty.” The growing movement toward cash transfers and GD’s leading role in the movement have also been featured in This American Life, Foreign Affairs, The Economist, and  Business Insider.

We’re looking for exceptional talent to help grow GD and the broader cash movement. Our culture is honest, direct, analytical, non-hierarchical, fast-paced, transparent, and hard working. We are open to candidates from any industry and typically recruit from top organizations - members of our team have come to us from private-sector companies (consultancies, law firms, investment banks, etc.), start-ups, and government. We value ability and willingness to learn over years of experience. We offer competitive salary and benefits and performance-based bonuses. 

Position Overview:  

We are looking for a versatile and energetic individual who will both provide core office and essential administrative functions, and help to shape a positive and productive Liberia office culture.  Our ideal candidate has a natural knack for organization and enjoys working in a fast-paced, early-stage environment. The individual in the Office Admin (OA) role will play an important role in managing the country office by procuring inventory and supplies and sourcing multiple offices, helping to implement systems, and providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.

Responsibilities:

Procurement

  • Assist in procurement of inventory and supplies
  • Assist management team with implementation of procurement policy
  • Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

  • Maintain a record of all GD property and make replacement recommendations
  • Enforce protocols on staff handling / tracking of GD property and overall adherence to safe-storage policies
  • Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

  • Source field office locations as needed
  • Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping

Admin support

  • Manage petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
  • Remit miscellaneous payments to vendors and staff as necessary
  • Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
  • Oversee coordination for high-priority visitors
  • Provide management team with personal travel and admin support
  • Assist with visa procurement

Qualifications:

  • 2+ years of experience in an administrative role
  • A bachelor’s degree or higher
  • Proficiency in English required
  • Strong verbal and written communications skills
  • Strong project management skills, including an ability to prioritize and multitask
  • Strong ownership mindset and ability to work in a self-directed manner
  • Proficient with office software (Microsoft Office, Google suite, etc.)
  • Comfortable operating in a culture of direct, candid feedback
  • Knowledge of donor regulations including USAID, highly desirable