Office Assistant

Gem, Bondo- Kenya Contract

Position Overview: The office assistant will maintain a clean, hygienic, organized and positive office environment. He/she will also provide administrative and clerical support to others in the office.

 Essential Requirements:

  • Minimum of Form Four Certificate
  • Certificate in Computer applications
  • Certificate in Business Administration or related field will be an added advantage
  • At least 6 months previous¬†experience in a busy work environment

Skills and behaviour

  • Empathy, honesty, and the highest standards of integrity
  • Strong interest in advancing the distinctive values and mission of GiveDirectly
  • Time management and multitasking
  • Excellent interpersonal and oral communication skills
  • Proactive attitude, identifying and finding ways to solve problems without guidance
  • Proven ability to handle challenging work load
  • Must be fluent in speaking Dholuo
  • Cross-cultural experience, understanding and sensitivity;

Duties/Responsibilities:

  • Clean all floors daily by sweeping and mopping
  • Empty office dustbins daily and dispose of all refuse appropriately for collection
  • Check bathrooms/toilets twice a day and clean accordingly.
  • Dust office furniture at least weekly, taking care not to disorganise documents on desks
  • Clean windows, glass partitions, and mirrors at least quarterly on a rotational basis.
  • Store all cleaning equipment and products neatly in the designated cupboards
  • Identify and report possible repairs.
  • Conduct a weekly stock check to ensure adequate stocks of cleaning materials, hygiene supplies and kitchen items such as tea / coffee etc.
  • Replenish consumable items if required
  • Deliver and pick up office items or documents
  • Assist Office Manager with Organization and distribution of field equipment to field teams
  • Print, Photocopy, and scan office documents as needed
  • Data entry of hand-written documents into MS word or excel
  • Undertake any other reasonable duties within the overall functions of the job